October 6, 2010
REGULAR MEETING of the COMMON COUNCIL of the City of Cuba City, October 6, 2010.
Mayor Robert J. Beinborn presiding. Called to order at 7:00 p.m.
Present: Mayor R Beinbom, Alderpersons JF Beinbom, JD Bousley, RH Goldthorpe, KF Junk, MS Puls, DH Risher, RD Stratton, LP Weber
Also Present: KH Schultz, GL Droessler, S Tranel, C Gronemus, KJ Atkinson, SR Buggs,
J Kindrai, M Wilberding, J Kaiser, T Loeffelholz, M Reuter, J Goeman, R Schink, R Belken, T Runde, C Voight
Mayor Beinbom asked all present to join in reciting the Pledge of Allegiance.
Moved by Alderperson Junk and seconded by Alderperson Beinbom that the Common Council approve the consent agenda items: Approval of the minutes of the September 1,2010 regular meeting of the Common Council; approval of notice of this meeting posted on the bulletin board at City Hall and delivered to the Tri-County Press on October 4, 2010; authorize payment of claims against the General Fund and Municipal Sewer Plant in the amount of $136,337.68. Motion carried: Ayes-8; Noes-O.
Finance Committee: Budget meeting will be held 10/13/10 at 5:30 p.m. Electric & Water Commission: WPPI Energy recently celebrated their 30th anniversary. Each utility received a football commemorating the occasion, which we had CEO Roy Thilly and guest speaker Larry McCarren auto~raph. Govemor Doyle was also present, and we will attempt to obtain his signature as well.
Sanitation Committee: The committee met earlier today and approved televising of all sanitary sewer mains and also approved the 2011 projects, pending Board of Public Works action.
Park & Recreation Board: The board is working on the location of the concession stand donated by Maryville Construction. The Cuba City Lions Club is replacing the grills in the parks.
Chief Kevin Atkinson presented the monthly department report. He also distributed a proposed 2011 departmental budget to members of the Police Advisory Committee.
Fire Chief Steve Tranel provided the monthly department report. The department participated in a mock accident at the Cuba City High School on September 29 and received good feedback from the exercise. The annual breakfast will be held on Sunday at the FirelRescue Building. Pumper testing will be done on October 12. The annual raffle ticket sales have begun. The department was awarded a $9,000 DNR grant to assist in outfitting the brush truck. Approximately $18,000 has been raised to date. The department responded to mutual aid calls with Benton and Hazel Green, in addition to a bad alarm call, in September. Fire Prevention Week is this week, with department representatives visiting the local elementary schools.
Library Director Judy Kaiser informed the council that the library will be migrating their software from Horizon to Autographics. Preparations are this month, with training to follow. The program will go live on January 26,2011.
DPW Droessler presented his monthly report. He noted that 2010 street projects are complete. There are issues with the blacktop, which K.D. Engineering is addressing, beginning with an official Letter to the asphalt company. The response deadline is October 7. Contract specifications state that the contractor must promptly correct defective work. If the work is not corrected by the contractor, they will be given a 7-day notice and the City will have the work corrected. Council members suggested that the date for completion of the work should be the original contract completion date. The north side of the municipal building is complete. City crews worked on potholes on September 30, with additional work remaining. DPW Droessler worked with FEMA and has applied for $8307 in reimbursement of costs incurred during the July rain storms. Epoxy floors have been completed in the Legion Park and Lions Park restrooms, thanks to donations from the Knights of Columbus and the Cuba City Lions Club. The winter salt supply is ready to ship from Lancaster at a cost of $63.50/ton, which is $5.50/ton less than last year. Excess chips from the chip sealing will be mixed with salt to be used during icy conditions this winter. There are still two catch basins to reconstruct, with completion expected by mid-November. The wastewater treatment plant has become an official weather reporting station for NOAA and will be reporting daily readings to NOAA. Sludge hauling began today, with more to haul than in 2009.
Mayor Beinbom appointed Jay Hinderman to the Park & Recreation Board to fill the unexpired term of Jason Holzemer. Moved by Alderperson Beinbom and seconded by Alderperson Stratton that the Common Council approve the mayoral appointment of Jay Hinderman. Motion carried: Ayes-8; Noes-O.
Chuck Voight was presented to request funds for the remaining 2010 expenses at the Cole Acres Country Club swimming pool. He is requesting $2390.67 to pay the expenses, including taxes, antifreeze and supplies reimbursement. He noted that attendance is declining, with no more than 75 children in attendance any day this summer. Attendance really dropped off after August 1. He noted that Shullsburg is experiencing similar declines. Daily fees were increased .50/person this year. Voight does not foresee any major expenditures upcoming, but noted that some replacement is needed in the concrete deck, there is some floor sagging in the guard shack, and the diving board framework may need to be upgraded soon. Moved by Alderperson Stratton and seconded by Alderperson Weber that the Common Council approve the expenditure of $2390.67 with receipt of a 5-year plan for expenses at the pool. Motion carried: Ayes-8; Noes-O.
Moved by Alderperson Beinbom and seconded by Alderperson PuIs that the Common Council approve the renewal of the St. Rose Parish lease agreement for soccer field land at the continued cost of $1 ,000 per year. Motion carried: Ayes-8; Noes-O.
DPW Droessler noted that the gymnasium/community center committee is not far enough along to have a recommendation regarding the facility and feels that the gymnasium needs to be opened again this year. Prior to opening for the season, Droessler requests that a structural engineer evaluate the condition of the brick on the west side of the building above the canopy to the parapet wall. He has safety concerns, as the brick appears to be disintegrating, shifting and falling. An IIW structural engineer would be able to do the evaluation at a cost of $800. Moved by Alderperson Junk and seconded by Alderperson Puls that the Common Council authorize hiring IIW Engineers to assess the west side of the gymnasium at a cost of $800. Motion carried: Ayes-7; Noes-O; Abstain- Alderperson Bousley-1.
Droessler also noted that additional repairs will be needed, included fan repairs, fixture repairs and installation of a new valve for the heating system.
The report from IIW Engineers on the feasibility of the three options being consider by the gymnasium/community center has been received and is being reviewed by committee members. These costs are higher than anticipated and the committee will meet again soon to try to cut costs and make recommendations to the Council. Droessler feels strongly that the committee needs a leader with more time to devote to the project. The committee consensus on the options is that, if money was no object, a new building is the most feasible option. Dick Kiesling has agreed to leave his offer open to the City regarding purchase of his building, but will be trying to lease or sell the building to others until a City decision has been reached. Estimated cost for new building construction, including $115,000 to tear down and remove the existing gymnasium, is $3.3 million.
The Common Council reviewed an application for a conditional use permit as submitted by Renee Wunderlin to allow a child care center in the B-1 Business District at 212 N. Main Street. The Plan Commission recommends approval of this permit. After discussion, it was moved by Alderperson Beinbom and seconded by Alderperson Puls that the Common Council approve the conditional use permit as applied for by Renee Wunderlin, contingent upon state licensing of the location. Motion carried: Ayes-8; Noes-O.
Moved by Alderperson Weber and seconded by Alderperson Stratton that the Common Council set trick-or-treat hours in the City of Cuba City for October 31,2010, from 5:30 p.m. -7:30 p.m. Motion carried: Ayes-8; Noes-O.
The Common Council will hold a public hearing regarding the approval of the City of Cuba City Farmland Preservation Map at 7:15 p.m. on November 3,2010, during the next regular meeting of the Common Council.
Ted Runde and Ron Belken were present representing the Cole Acres Country Club board. They noted that a new lease with the operators of Cole Acres Country Club removes responsibility for the cost of swimming pool pumps operation from the club operators. The board is asking the City for $2749.53 to pay this expense for 2010. They stated that the board has no intention of closing the pool and will continue to pay the $3800 for the pool operator's salary, as that is an annual budgeted expense. The cost of operating the pumps is not a budgeted expense for the board. The board feels that due to the expenses of an aging golf course, they are unable to pick up any additional pool expenses. They are experiencing lower membership and don't feel that they can raise dues.
Council members asked for additional pool information, including area pools charges to pool users and whether area pools are making a profit. Moved by Alderperson Weber and seconded by Alderperson Goldthorpe that the Common Council authorize payment of $2749.53 to Cole Acres Country Club for pumps operation costs. Motion carried: Ayes-8; Noes-O.
Joe Goeman and Robert Schink, representing the City of Presidents Committee, updated the Council on committee activities. Goeman noted that over 800 visitors, from all over the country and world, have registered at the caboose in the two years it has been operating. They continue to receive good feedback from the Main Street flags that are placed during holidays. The committee maintains the history at Veterans Park, participated in the Parade of States during a Veterans Day event at St. Rose School and furnished 100 flags when the moving Korean War wall was in Platteville. The brick project at the caboose continues to be a good fundraiser for the committee. Bob Schink informed the Council that the committee's newest venture is providing future funds to maintain their projects through involvement in the Community Foundation of Southwest Wisconsin. The City of Presidents has contributed $40,000 to the foundation. These funds are drawing interest at the rate of 4.25%. If the City of Presidents ceases to exist, the funds will be administered by a committee from the Chamber of Commerce. Next in line, the City's Mayor would appoint a committee to administer the funds.
Bob Schink also updated the Council on Tri-State Tourism Council activities. They have hired an executive director and have almost doubled their membership. They have a good website and are tied in with 365 Network from Dubuque. They will have interns this year, including some that will continue information entry into the website. Last year a daffodil festival was held in the area communities of Galena and Platteville, with 25,000 and 15,000 bulbs, respectively, planted in the communities. Cuba City has ordered 2000 bulbs for 2011. The Cuba City Lioness Club will hold their city-wide garage sales on the same weekend as the Daffodil Festival, which will be the first weekend in May, 2011.
Chuck Voight noted that their will be a dedication held at the Habitat for Humanity house on Lincoln Street on October 17, from 2:00 - 5:00.
The Common Council, with input from DPW Droessler, Police Chief Atkinson, Attomey Buggs, Building Inspector Mike Reuter, Health Department representative Jeff Kindrai and Fire Chief Tranel, discussed the property at 409 N. Jackson Street, owned by Darlene Jessen. Ms. Jessen was informed of tonight's meeting and has declined to attend. She has not obtain repesentation regarding this matter. City Attorney Buggs noted that the City and others have gone byond what is required to be done to attempt to rectify the situation at this house. Building Inspector Reuter noted that the house is not habitable and has public and personal safety issues. He feels that the building and shed are not salvageable. The Grant County Health Department and judge have deemed the property a health hazard and vermin activity raises a disease concern. Fire Chief Tranel noted that the house is a fire hazard. There is no egress from the house and with the existing debris, old wiring, and falling roof this would burn hot. If the Council makes the decision to raze the property the procedure calls for the building inspector to issue a raze order, stating that repairs needed exceed 50% of the value of the house. The property owner is then given 30 days to comply with the order and can apply to the court for an injunction. This application would be heard quickly. If there is no court action within 20 days after being served, the right to seek court action is lost. If the order is not complied with, the City would do the work and bill the cost to the property owner. Personal property must be removed within the time limit and items with value must be stored. Any parties with interest in the property must be notified. Moved by Alderperson Junk and seconded by Alderperson Stratton that both buildings at 409 N. Jackson Street be razed. Motion carried: Ayes Alderpersons Stratton, Beinbom, Bousley, Junk, Puls, Risher-6; Noes-O; Abstain-Alderpersons Weber, Goldthorpe-2.
The Sanitation Committee presented a recommendation to the Common Council that VisuSewer be hired to televise and perform a light cleaning of all of the City's sanitary sewer mains. This is an estimated 50,000 feet of main. The company proposal is $.95/foot, or an estimated $47,500. This process will enable the City to detennine the condition of all mains and prepare a maintenance plan. Moved by Alderperson Weber and seconded by Alderperson Junk that the Common Council hire VisuSewer to televise and perform light cleaning of all estimated 50,000 feet of sanitary sewer main in the City of Cuba City at a cost of $.95/foot, an estimated $47,500. Motion carried: Ayes-8; Noes-O.
The next regular meeting ofthe Common Council will be held on Wednesday, November 3, 2010. Council members received September, 2010, website statistics.
Moved by Alderperson Beinbom and seconded by Alderperson Risher that this meeting adjoum. Motion carried: Ayes-8; Noes-O. 8:49 p.m.
Kathy H. Schultz
I hereby certify that the City Clerk-Treasurer has submitted the above minutes to me and I hereby by my signature approve said minutes and all acts of the Common Council as set forth herein.
Robert J. Beinborn